The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Global Banking Executive Assistant in San Francisco.

Role Description

The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

Responsibilities:
• Provide high quality administrative support primarily to a RELL team of senior and junior bankers as well as bankers from another sector.
• Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
• Answer phone calls, field messages, and deal with general inquiries
• Book heavy domestic travel and prepare expense reports in compliance with expense policy and procedures and in a timely manner
• Review and handle incoming and outgoing correspondence
• Order supplies, maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
• Handle and maintain confidential files in accordance with firm policy
• Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
• Complete ad-hoc projects as necessary

Skills & Requirements

Basics:
• Professional, flexible and positive attitude
• Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
• Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
• High level of accuracy and strong attention to detail
• Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
• Team player, able to collaborate with team members to achieve firm goals
• Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Volunteers willingly to assist others, or assist as requested, based upon workload
• Ability to multi-task
• Prior experience with administrative support in a large organization is a requirement, with prior experience in investment banking industry preferred
• A college degree is preferred

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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